Management Of Sporting Events Class 12 Notes

Teachers and Examiners (CBSESkillEduction) collaborated to create the Management of Sporting Events Class 12 Notes. All the important Information are taken from the NCERT Textbook Physical Education (048) class 12.

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Management of Sporting Events Class 12 Notes

What is Sports Events Management?

Sport event managers deal with a wide range of problems associated with planning, organizing, staffing, directing & controlling, and executing sporting events.

Managers of sporting events are in charge of organizing and carrying out every detail. They work hard at every level to make sure that every event runs smoothly and that viewers are interested, from neighborhood fundraisers and school sports to the top leagues and international contests.

Functions of Management –

Planning – Planning is the process of creating a strategy to accomplish goals, address issues, and enable action. Even some impossible tasks can be accomplished in the world of games and sports with the aid of effective preparation.

Organizing – Organizing role includes making arrangements for hospitality management, including lodging, food and drink, hostesses, etc. and contacting sponsors. Simply said, organisation is carrying out the event within the parameters established by planning.

Staffing – The process of selecting qualified candidates for managing the particular event is known as staffing. Staffing refers to the process of hiring new employees after assessing their qualifications and assigning them specific job tasks in accordance.

Directing – Directing personnel is a leadership quality, and includes letting staff know what needs to be done, and also by when. It includes supervision of personnel while simultaneously motivating them.

Controlling – Control is a management function that aids in error detection and the implementation of corrective measures. This is done to reduce departure from standards and make that the organization’s stated goals are met in the desired way.

Formation of Committees

Numerous committees are formed to organize any sporting event to ensure a methodical and organized process. The creation of committees must be based on the top, medium, and lower levels of management. People are selected for the appropriate committees based on the sport’s level or location.

Hierarchy of Organizing Committee to conduct Extramural Event in School

organising committee in physical education

Organization Committee

The organizing committee, sometimes known as the “OC,” is the group of individuals designated to manage and carry out the competition and all events leading up to it. This group may also include any additional authorized individuals.

Various Committees & their Responsibilities

There are 4 committees under an organization committee.

Technical Committee

This committee handles the technical aspects of the events, such as requests for the purchase of sporting goods and the timely completion of matches by officials who have been chosen for their different games and sports (referees, umpires, judges, timekeepers, etc.).

a. Pre-sports event/ tournament – Before the event, it is the responsibility of the Technical Committee to present a request for equipment purchases, an invitation and confirmation from officials to conduct a sporting event.

b. During sports event/ tournament – The Technical Committee is in charge of organizing matches, hosting the jury, maintaining the fields’ cleanliness and layout, gathering score sheets and other pertinent paperwork from officials.

c. Post sports event/ tournament – The Technical Committee makes arrangements for the fields’ maintenance, cleaning, and layout once the event is done, as well as for the return of all equipment to storage.

Finance Committee

The Finance Committee’s primary responsibility is to oversee the event’s finances. The committee’s main areas of attention are finalizing sponsorship, monitoring money coming in and going out, buying equipment and other necessities for running the event, and paying officials.

a. Pre sports event/ tournament – The Finance Committee is in charge of establishing the budget, buying sports equipment, stationery, medals, certificates, and other requirements as requested by the other committees before the event.

b. During sports event/ tournament – The Finance Committee monitors the inflow and outflow of funds, as well as the payment and compensation of officials, throughout the course of the event.

c. Post sports event/ tournament – Once the event is over, the Finance Committee examines all records related to settlement of the bills and accounts, and prepares the financial report.

Marketing Committee

The Marketing Committee creates plans and strategies to market the event with the aim of attracting sponsorships and media attention. Publicity can be carried out using a variety of platforms, including social media, print media, television, email, etc.

a. Pre sports event/ tournament – The Marketing Committee develops a plan for recruiting sponsors, promoting the event, setting up meetings or making calls to potential sponsors, creating memorandums of understanding for potential sponsors, etc.

b. During sports event/ tournament – The Marketing Committee makes arrangements for the event to be televised, produces press releases, works with the media, administers communication channels, and fulfils sponsor needs as per MoUs.

c. Post sports event/ tournament – Once the event is over, the Committee issues a press release, and may arrange for a re-telecast of the event.

Logistics Committee

This committee’s duties are more varied and include everything from providing transportation, boarding, and accommodation to providing refreshments, decorating the venue, and overseeing the event’s ceremonies.

a. Pre sports event/ tournament – The Logistics Committee is responsible for organizing the placement, arrangement, and ordering of stationery, chairs, tables, souvenirs, light and sound equipment, bouquets, invitations to stakeholders.

b. During sports event/ tournament – While the event is in progress, the Logistics Committee is responsible for the conduct of the Opening and Closing Ceremonies, checking registration, distribution of refreshment, management of spectators, handing over of medals and certificates.

c. Post sports event/ tournament – After the event, the Logistics Committee supervises cleaning of the venue, and placing of the items back in their appointed places.

Fixtures –

The programme detailing which team will play whom, where, and when is referred to as a fixture. ‘Fixture is a process of arrangement the team in systematic order in various groups for competitive fights for physical activity’.

Knock-Out (Bye & Seeding)

Knock-Out tournaments helps to manage the team, In knock-Out the losing team will be automatically eliminated from the competition. This type of tournament winners team will continue in the competition and losing team will be eliminated from the tournament. Teams may be awarded a “bye” or be seeded if the number of competitors or competing teams is not a multiple of 2 (i.e., 4, 8, 16, etc.).

Bye – A bye in sports refers to the preferred standing of a player or team who advances without having to face an opponent in the first round of a tournament. Teams are typically given a bye by the organizing committee if they are unable to play a round for one of the following reasons –

Uneven distribution of teams in tournament
Separate pooling of previous winners in same group to create even competition.
To avoid one team from playing more matches on a single day than the other

Seeding – The process of seeding involves placing strong teams in games so that they do not play against each other at the tournament’s opening.

League Tournament or Round Robin Fixture

In League or Round Robin Tournament each team has to play once with all the remaining teams of the tournament. The league tournament is known as round robin tournament. Regardless matter whether they win or lose, each team competes in its own zone. One team wins the inter-zonal or group tournament after all the zonal winning teams rematch in league play.

Determine the number of matches by applying following formula: \\ Number of teams = n \\ Total number of matches = \dfrac{n(n-1)}{2} \\ If teams are 6 then \dfrac{6(6-1)}{2} = \dfrac{36-6}{2} = \dfrac{30}{2} = 15 \\ This means, 15 numbers of matches will be played in league tournament. If teams are 7 then \\ 21 numbers of matches will be played in league tournament

Here, we will study two types of methods to fix the team in league tournament namely Cyclic Method and Stair Case Method:

Cyclic Method

In the circular method, one team will be fixed in place while the other is rotated to finish the cycle. If teams are even-numbered, the first scenario may occur; if teams are odd-numbered, the second scenario may occur. Let’s examine the proper fixture placement in these two scenarios.

Even number of teams in tournament does not require giving of any bye to any team and to find out number of rounds, formula will be number of teams – 1.
Total number of teams= 6 Total number of rounds = 6–1 = 5

In order to draw fixture for odd number of teams one bye will be given to one team in one round and in next round another team will get a bye. Rounds in the tournament will remain the same.
Total number of teams = 7 Total number of rounds = 7

Staircase Method

In the staircase method, one team will be put on the top step and will compete against all the other teams in the tournament. The next team down will be fixed to compete against the other remaining teams, and so on.

Here, we’ll look at the Cyclic Method and the Stair Case Method, two different ways to fix a team for a league tournament:

Cyclic Method – In the circular method, one team will be fixed in place while the other is rotated to finish the cycle. If teams are even-numbered, the first scenario may occur; if teams are odd-numbered, the second scenario may occur. Let’s examine the proper fixture placement in these two scenarios.

Staircase Method – In the staircase method, one team will be put on the top step and will compete against all the other teams in the tournament. The next team down will be fixed to compete against the other remaining teams, and so on.